If a student is not offered a spot for the current school year, and the student’s waitlisted application is eligible to rollover to the next school year waitlist, the academy/enrollment department will contact the parents/guardians before open enrollment for the following school year begins. This will allow the parents/guardians to roll the application over to the next school year’s waitlist. The family will receive an email confirming the rollover occurred with the student information of academy, rollover grade, and also student name and DOB.
If parents/guardians rollover, they will not have to reapply for the next school year, and the application will move down the waitlist with other rollover applications. These rollover applications will be ahead of new, incoming, non-prioritized applications submitted for that school year during the open enrollment and post open enrollment period. It is crucial that families do not miss the rollover deadline set by the Lead Office and academy to ensure the student’s application is moved to the next year’s wait list.
Applications cannot roll over from one school to another. For example, waitlisted 5th grade applications for Archway Veritas cannot be rolled over to 6th grade at Veritas Prep. Furthermore, applications received after August 15th for the current school year are NOT eligible to roll over onto the waitlist for the next school year.
Any application submitted during the open enrollment period is eligible for a lottery. When academies receive more applications than there are seats available, a lottery is held to help order a waitlist and keep the offers given for grade positions fair. The lottery assigns a random number to each application and then the applications are ordered on the waitlist based on the lottery number, application type and also priority status. Each academy and grade level runs an independent lottery.
Any applications submitted after the open enrollment period through the upcoming school year. These applications are not eligible for the lottery and processed on a first-come, first-served basis on the waitlist.
Any guardian/parent of a current student who plans to return the following school year at the same academy must fill out re-enrollment paperwork to confirm the student’s intent to return. During the re-enrollment period, once a parent/guardian elects “No” and withdraws from the enrollment system or a withdrawal form is turned into the front office of where the student is attending during any period, the academy can offer that position to another student waiting to receive an offer.
Students who are in exit grades at an academy do not fill out re-enrollment paperwork, but will need to fill out a new enrollment application to attend another Great Hearts Academy.