Great Hearts Rollover

The Great Hearts Rollover Period extends from Monday, October 21st to Friday, November 8th 2019.

If your student is not offered a spot for the current academic year, and if the student’s waitlisted application is eligible to rollover to the next school year’s waitlist, the academy/enrollment department will contact the parents/guardians before open enrollment for the following school year begins. This will allow the parents/guardians to roll the application over to the next school year’s waitlist. If parents/guardians rollover, they will not have to reapply for the next school year, and the application will move up the waitlist with other rollover applications. These rollover applications will be ahead of new, incoming, non-prioritized applications submitted for that school year during the open enrollment and post open enrollment period.

Applications cannot roll over from one academy to another. For example, waitlisted 5th grade applications for Archway Veritas cannot be rolled over to 6th grade at Veritas Prep. Furthermore, applications received after August 15th for the current school year are NOT eligible to roll over onto the waitlist for the next school year.

It is each parent/guardian’s responsibility to ensure that their application rolls over each year, so that they can climb further on the list.

Your eligibility to elect to roll over the 2020-21 application is contingent on your 2019-20 waitlist application. Should your student receive an offer for 2019-20 any time, even during or after the Rollover Period, the application will not be eligible for rollover and/or canceled for the 2020-21 waitlist.

Rollover Steps 

  1. Please log into the enrollment Parent Portal using your enrollment system username and password.
  2. After logging in, please click on the MY APPLICATIONS section.
  3. Find your student name and click the Rollover Applications button.
  4. Complete each page and click the Submit button.
  5. You will receive an email with your rollover confirmation within 30 minutes.

Rollover Frequently Asked Questions

Q. How do I know if my application is eligible to rollover?

A.

The enrollment Parent Portal will show parents all eligible applications to roll over to the next school year after selecting the Rollover Applications button. Please review the next question for more rollover criteria.

Q. Why are some of my applications eligible to rollover and others not?

A.

There are certain criteria for applications to be eligible to rollover:

Applications must be active on the 2018-19 waitlist with a status of Waitlist.
Applications must have been submitted in the enrollment system by August 15, 2018.

Applications must not be on a waitlist for an exit grade at an academy that does not offer the rising grade. Ex: For example, waitlisted 5th grade applications for Archway Veritas cannot roll over to 6th grade since it is not offered at the academy and must apply during Open Enrollment for the corresponding Veritas Prep.

Q. When will I see the new waitlist number for the application/s?

A.

You will see your 2019-20 waitlist number/s after the Great Hearts lottery is complete in January 16, 2019; an email communication will be sent to all families once available. Just a reminder, roll-over applications will be ahead of new, incoming, non-prioritized applications submitted for that school year during the open enrollment and post open enrollment period. Rollover applications are not entered into the lottery, only open enrollment applications.

Q. What happens to the 2019-20 application/s?

A.

Your current 2019-20 application will remain on the waitlist for the remainder of the current school year. If you cancel your current application or are offered a seat for the current school year, the rollover application will be removed from the 2020-21 waitlist.

Q. What happens if I miss the Rollover period or choose not to roll over my application/s?

A.

If you do not complete the roll over process by Tuesday November 13, 2018 and still wish to remain on the 2019-20 waitlist for a possible offer, you can submit a completely new application during the Open Enrollment Period. This period will begin on Wednesday November 14th-Friday December 7th, 2018. The Open Enrollment application will be organized after any rollover applications based on a randomized lottery number.