Rollover Policy and Period: Applicable to Arizona Only
If your student is not offered a spot for the current academic year, and if the student’s waitlisted application is eligible to rollover to the next school year’s waitlist, the academy/enrollment department will contact the parents/guardians before open enrollment for the following school year begins. This will allow the parents/guardians to roll the application over to the next school year’s waitlist. If parents/guardians rollover, they will not have to reapply for the next school year, and the application will move up the waitlist with other rollover applications. These rollover applications will be ahead of new, incoming, non-prioritized applications submitted for that school year during the open enrollment and post open enrollment period.
Applications cannot roll over from one academy to another. For example, waitlisted 5th grade applications for Archway Veritas cannot be rolled over to 6th grade at Veritas Prep. Furthermore, applications received after August 15th for the current school year are NOT eligible to roll over onto the waitlist for the next school year.
It is each parent/guardian’s responsibility to ensure that their application rolls over each year, so that they climb further on the list. Please note that Texas DOES NOT currently offer a Rollover Period.
Open Enrollment Policy and Period
Any application submitted during the open enrollment period is eligible for the lottery. When academies receive more applications than there are seats available, a lottery is held to help order a waitlist and keep the offers given for grade positions fair. The lottery assigns a random number to each application and then the applications are ordered on the waitlist based on the lottery number, application type and also priority status. Each school and grade level runs an independent lottery.
The 2017-18 lottery for open enrollment applications will be held on Wednesday January 4th, 2017. The lottery will be held at 1pm in the Verum Conference Room at 3102 North 56th Street, Suite 300 | Phoenix, AZ 85018. Attendance at the lottery is completely optional since the lottery positions will be used to populate the waitlist which will not be available until mid-January 2017. Attendance at the lottery will not give you information regarding whether your child will receive an offer for the 2017-18 school year.
Any application submitted during the Open Enrollment Period is eligible for a lottery. When any Great Hearts academy receives more applications than there are seats available, a lottery is held to order a waitlist for each grade in an equitable manner. The lottery assigns a random number to each application then the applications are ordered on the waitlist based on the lottery number, application type and also priority status. Each Great Hearts academy and grade level runs an independent lottery.
Post Open Enrollment Policy and Period-After Open Enrollment period
Any applications submitted after open enrollment period through the upcoming school year. These applications are not eligible for the lottery and are processed on a first-come, first-served basis on the waitlist after Rollover and Open Enrollment applications.
Re-enrollment Policy and Period
Any guardian/parent of a current student who plans to return the following school year at the same academy must fill out re-enrollment paperwork to confirm the student’s intent to return. During the re-enrollment period, once a parent/guardian withdraws from the enrollment system or a withdrawal form is turned into the front office of where the student is attending during any period, the academy can offer that position to another student waiting to receive an offer.
Students who are in exit grades at an academy do not fill out re-enrollment paperwork, but will need to fill out a new enrollment application to attend another Great Hearts academy.